Privacy Policy

At Elm Grove Wellness Therapy, we are committed to maintaining the confidentiality and privacy of your personal information. This Privacy Policy outlines how we collect, use, disclose, and protect your information, in accordance with the Health Insurance Portability and Accountability Act (HIPAA) and other applicable laws. By using this website and engaging in therapy services, you consent to the practices described in this policy.

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1. Information We Collect

In the course of providing therapy services, we may collect personal information, including:

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• Personal Health Information (PHI): This may include information such as your name, contact details, medical history, treatment records, and other relevant health information.

• Non-Personal Information: We may also collect general information about your interactions with our website, such as your IP address, browser type, and usage data, through cookies and analytics tools.

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2. How We Use Your Information

• Personal Health Information (PHI): The primary purpose for collecting PHI is to provide you with mental health services, including therapy sessions and related administrative tasks. We use this information to develop treatment plans, communicate with you about your care, and ensure continuity of services.

• Non-Personal Information: Non-personal information may be used to improve the functionality and user experience of our website. We may also use this information for marketing purposes, such as sending newsletters, but only with your consent.

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3. Disclosure of Information

We are committed to maintaining your privacy. However, we may disclose your information in the following circumstances:

• Treatment, Payment, and Healthcare Operations: We may share your PHI with other healthcare providers involved in your care, insurance companies, or billing entities as necessary for the provision of services.

• Legal and Ethical Obligations: We may disclose your information when required by law or if there is a concern of harm to you or others. This may include situations such as court orders, subpoenas, or reporting abuse.

• Business Associates: We may share your PHI with third-party service providers (such as billing companies or electronic health record vendors) who assist us in providing therapy services. These entities are required to safeguard your information in accordance with HIPAA regulations.

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4. Protection of Information

We take the security of your personal information seriously and implement a variety of security measures to safeguard it, including:

• Secure storage of your PHI in compliance with HIPAA standards

• Use of encrypted communications for sensitive information

• Regular audits and updates to our privacy practices to ensure compliance with relevant laws

While we make every effort to protect your data, please note that no method of transmission over the internet or electronic storage is 100% secure.

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5. Your Rights Regarding Your Information

You have the following rights regarding your personal information:

• Access: You have the right to request a copy of your PHI.

• Amendment: If you believe any of the information we have about you is incorrect or incomplete, you have the right to request corrections.

• Disclosure: You have the right to request a list of those with whom we have shared your PHI.

• Confidential Communications: You can request that we communicate with you in a certain way (e.g., by phone or email) or at a specific location (e.g., your work address).

• Right to File a Complaint: If you believe we have violated your privacy rights, you may file a complaint with us or with the U.S. Department of Health & Human Services (HHS).

To exercise these rights, please contact us using the information provided below.

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6. Children’s Privacy

Our therapy services are intended for adults and, where applicable, for minors with parental or guardian consent. We do not knowingly collect personal information from individuals under the age of 18 unless their parent or guardian has provided appropriate consent. If we become aware that a child under 18 has provided personal information without such consent, we will take steps to delete that information.

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7. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. Any updates will be posted on this page with an updated revision date. We encourage you to review this policy periodically to stay informed about how we are protecting your information.

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8. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your personal information, please contact us:

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Elm Grove Wellness Therapy
[Your Contact Information]
[Phone Number]
[Email Address]

 

 

 

This Privacy Policy is designed to ensure that your personal health information is protected in compliance with HIPAA and other privacy regulations. Please review it to ensure your practices align with legal and ethical standards.